MS Teams Voice: Manage Call Settings

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Manage your call settings in Teams

  1. To change your settings, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings.
  2. There are a few different places with call settings: GeneralDevices, and Calls
    • Note: If you don't see Calls Calls button on the left side of Teams, talk to your IT admin.

Add and remove delegates

  1. To manage who can make and receive calls on your behalf, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings General
  2. Find the Delegation section and choose Manage delegates. There you can see who you're a delegate for, and add and remove your own delegates. 
  3. When you add someone as a delegate, you'll see some permissions settings. If you want, you can enable your delegates to make and receive calls on your behalf, as well as let them change your call and delegate settings. 

Learn more about delegates here

Change your default mic, speaker, or camera

  1. To select the mic, speaker, and camera you want Teams to use for calls and meetings, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Devices
  2. Under Audio devices, pick the speaker and mic you want Teams to use by default. 
  3. Under Camera, select the camera you want Teams to use, and see a preview of that camera's video. 
  4. If you have multiple certified devices connected to your computer, you can set one as your secondary ringer, which means it'll ring when a call comes in. Answer incoming calls on any device—not just the ones that ring.

Make a test call

  1. To make a test call, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Devices
  2. Choose Make a test call under Audio devices

In a test call, you'll see how your mic, speaker, and camera are working. Follow the instructions from Test Call Bot and record a short message. The message will play back for you. After that, you'll get a summary of the test call, and you can go to your device settings to make changes. 

Notes: 

  • The test call feature is only available in English for now. Additional languages are coming soon.
  • We'll delete your test recording immediately after the call. It won't be retained or used by Microsoft.
  • The test call feature is currently only available in Teams desktop app for Windows and Mac.
  • This feature is unavailable for Government High Cloud and Department of Defense tenants using the Teams desktop app for Windows and Mac.

Set your call answering rules

  1. To set your call answering rules, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Calls
  2. Choose how you want Teams to handle your incoming calls in the section for Call answering rules
  3. Select Forward my calls if that's what you want to do. If you want simultaneous ring, click Calls ring me and select others under Also ring
  4. Choose what to do with calls that go unanswered under If unanswered

Adjust your voicemail settings

See the MS Teams Voice: Setup and Use Voicemail article.

 

Choose ringtones

  1. To set your preferred ringtones, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Calls
  2. There, under Ringtones, you can choose separate ringtones for your normal calls, forwarded calls, and delegated calls so you're able to tell them apart. 

Turn on Text Telephone (TTY)

  1. Select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Calls
  2. In the Accessibility section, click Turn on TTY mode

Manage blocked numbers

  1. To view and manage the numbers you've blocked, select Settings and more  Select to see more options  next to your profile picture at the top of Teams and then choose Settings Privacy
  2. Select Edit blocked contacts under Blocked contacts to see any numbers you've blocked and remove them from the list. 
  3. To block anonymous calls, select Block calls with no caller ID

Manage call queue notifications

  1. If you're a call queue agent, you can turn notifications off or on for each of your queues. 
  2. Go to Settings Calls, and scroll down to Call queues to see a list of your queues. Click the toggle switch next to each queue to turn notifications on or off. 
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Details

Article ID: 722
Created
Thu 11/10/22 2:19 PM
Modified
Thu 10/12/23 12:08 PM