What is this service?
Request a budget neutral transfer between operating budget pools if it is or will be overspent.
Budget pools to be used are:
53100: Supplies & Operating
52100: Travel
54100: Contractual Services
58000: Capital Equipment
58410: Software (Funds can only be moved to the software budget pool and not from it)
Note: If an actual expense needs to be moved to another cost center, complete an Expense Transfer Request. If a PO/BPO (Encumbrance) needs to be updated, complete a change order in Marketplace.
Who is this service available to?
Budget Manager/Cabinet Member
Requirements
Information needed to complete your request:
- Amount and GL account number(s) for where the current budget funds are.
- Amount and GL account number(s) for where the budget funds should be moved to.
- If additional GL accounts need to be included, complete and attach the Budget Transfer Multiple Line Request Form.
- Description of request
- Justification for request
What are the expected response times for this service? Changes will be entered into Colleague following review from Finance and approvals from the requestor, budget owner(s), Cabinet member and in certain situations Chancellor or Board approval.