What is this service?
Expenses need to be accurately charged to the appropriate cost center and object code for annual audit purposes.
If you have charges that were supposed to be charged to another cost center, then you may request a journal entry to transfer that expense.
Who is this service available to?
Account Approver
Requirements
Information needed to complete request:
- Amount and GL account number(s) for where the current budget funds are.
- Amount and GL account number(s) for where the budget funds should be moved to.
- Description of request
- Justification for request
- XDBR with the transaction detail highlighted
- Completed Expense Transfer Request Journal Entry Form
What are the expected response times for this service?
Changes will be entered into Colleague following review from account approvers and Finance.
NOTE: Expenses need to be accurately charged to the appropriate cost center and object code for annual audit purposes.
If you have charges that were supposed to be charged to another cost center, then you may request a journal entry to transfer that expense.
This should be an Actual Expense (such as payment Vouchers), not an encumbrance (POs or BPOs).
Encumbrances can be changed by requesting a change order in Marketplace.
Please use the Expense Transfer Request Journal Entry Form attached to identify actual expenses that need to be transferred, the from and to account numbers. along with as much of the transaction detail including: the Voucher number (or some other reference number) as indicated in your budget reports.
Also attach the XDBR with the transaction detail highlighted to transfer the Actual Expense.
Once complete, send the Expense Transfer Request Journal Entry Form to Linzy Blain or Stephanie Duelm.