MS Teams: Schedule a Live Event

How To...

Schedule a Live Event through Microsoft Teams, invite presenters and producers, and create a shareable link for attendees.

Steps To Schedule

  1. Open your Teams Calendar
  2. Click the drop-down arrow on the right of the + New Meeting button in the upper right corner
  3. Select Live Event

  1. Enter the meeting information
    • Title
    • Location -only needed if hybrid event TEAMS/In-person
    • Date/Time
    • Details
  2. Invite Presenters
  3. Click Next
  4. Set event permissions
    • People and groups
    • Org-wide
    • Public
  5. Select Teams for how the event will be produced.
  6. Choose Event options
    • Note: These cannot be changed once the live event has been scheduled
    • Recording available to producers and presenters
    • Recording Available to attendees
    • Captions
      • ​​​​​​​Select Spoken Language
      • Translate to Select up to 6 languages
    • Attendee engagement report
    • Q&A
  7. Click Schedule
  8. Click Get Attendee Link for a shareable link
    • This link is for attendees only
    • Presenters and Producers will join from the Calendar invite -which should not be shared with attendees
  9. Close

Having Trouble?

If you need technical help, please submit a ticket through the IT Service Portal or call Tech Support 24/7 at 817-515-8324.

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Details

Article ID: 171
Created
Tue 3/22/22 12:54 PM
Modified
Thu 10/12/23 10:23 AM