MS Teams: Notifications

How to manage and receive your notifications for chats, teams, and meetings in Microsoft Teams.

For further support visit Microsoft's documentation, First things to know about notifications, and Manage notifications in Teams. 

Receiving Notifications

There are four ways to receive notifications:

1. Activity Feed
2. Chat
3. Desktop (Banner) Notifications
4. Email

Activity Feed: This is where you can find what's happening across your teams and channels.

Chat: This is where your one-on-one and group conversations happen.

Desktop (Banner) Notifications: This is a temporary pop-up notification that shows in the bottom-right corner of your screen on Windows and the top-right corner of your screen on macOS. If you are using Teams through a web browser, some browsers will block notifications and sounds by default.

Email: If you want to receive emails to stay on top of Teams conversations and activity, you can set your notification settings to receive Missed Activity Emails and choose how often you get them. 

1. Click your profile picture at the top-right corner of Teams. 
2. Click Settings
3. Click Notifications
4. Scroll to Missed Activity Emails and change your settings

Changing Notification Settings

To customize your notification settings:

1. Click the (...) next to your profile picture at the top-right corner of Teams.
2. Click Settings 
3. Click Notifications
4. From here, you can fine-tune notifications that you receive and where they show up

Channel Notifications

Team channel notifications allow you to receive notifications for when a post and/or reply is made within a team. This can be useful if you want to stay on top of conversations happening within a specific channel. By default, channel notifications are turned off and all new posts will only show in Activity.

To enable channel notifications:

1. Go to a channel that you want to receive notifications from within a team.
2. Click the [...] and then click Channel Notifications 
3. Choose what activity you want to receive notifications for and where they show up

Hide/Show Teams and Channels

If you don't want a team or channel to show in your teams list, you can hide it, which also turns off activity and desktop notifications for that particular team or channel. Showing the channel will re-enable activity and desktop notifications for that particular team or channel.

1. Go to a team or channel that you want to hide or show
2. Click the ellipses [...]
3. Click Hide or Show

Turn Down the Noise

If you are receiving too many notifications and want to focus on the activity that's most important to you:

• Turn off notifications for activities you don't need to respond to right away by selecting either Only Show in Feed or Off
• Hide a channel to turn off activity and desktop notifications. Hidden channels will show in your list if a message is marked important or when someone @mentions you or the channel
• Set your presence to Do Not Disturb to get some quiet time by clicking your profile picture and selecting your status as Do Not Disturb